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How to Create a Date/Time Profile Field


Date/Time profile fields allow you to enter specific date and time values for your profile field. This guide will show you how to create a date/time profile field.

Step 1 - Navigate

To create a new profile field, you need to go to the User Profile Field page which can be found by going to the following, whilst logged in as a site administrator:

Site Administration > Users > Accounts > User profile fields

Step 2 - Creating a new profile field

Within the User Profile Field page, you’ll see a range of different profile field categories that exist within your platform. Before adding the new profile field you’ll need to choose which of these categories the new profile field will fit into. Generally speaking, for all hierarchy (managers reporting) related fields, these should be added to the “Hierarchy” category. If your new profile field is not required for your hierarchy then it will need to be added into the “Other fields” category.

Once you decide on the relevant category, you can select the “Create a new profile field” button to the right of the category name. This will then present you with a number of different options for the different profile field types, as shown below:

Test pathway content page

As we are adding a date/time profile field we will select the “Date/time” option from the list. Once selected, you’ll be presented with the profile field settings page in which you can add the required profile field information, we’ll touch more on each of these sections below:

Common settings

  • Short name - This is a unique “short name” value which is to be given to the profile field. This will be used when referencing the profile field from different areas of the site.
  • Name - This is the full name of the profile field, as visible from the User profile fields page.
  • Description - Here you can provide a description of the profile field, this can be useful for internal reference purposes.
  • Is this field required - If set to “Yes” then this profile field will require every user to have this profile field populated.
  • Is this field locked - Once a value has been provided, this cannot be changed.
  • Should the data be unique - If set to “Yes” then only one user will be able to use each profile field value. Once assigned, no one else will be able to use this value.
  • Display on signup page - If set to “Yes” then this profile field value can be assigned upon signup.
  • Who is this field visible to - This option dictates who can view this profile field for any given user on the platform.
  • Category - Here you can edit the category in which the profile field sits. By default, this will be within the category in which you created the new profile field.

Specific settings

  • Start year - Each value given for this profile field must fall within a specific range, this setting establishes the start year for this value range.
  • End year - This setting establishes the end year for the aforementioned value range.
  • Include time - If you require a time value alongside the date then you can tick the box to include the time.

Step 3 - Save

Once you have applied the relevant settings to your profile field you can scroll to the bottom of the page and click “Save changes” in order to create the profile field. This will then be visible from within the User profile field page and values for this profile field can then be assigned to users on your platform. 

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