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How to Create a Drop Down Profile Field


Drop Down profile fields are a great way to ensure consistency across the range of different possible values you can use within a given profile field. Allowing you to easily select the required profile field value from a drop down list. This guide will show you how to create a drop down profile field.

Step 1 - Adding the activity

To create a new profile field, you need to go to the User Profile Field page which can be found by going to the following, whilst logged in as a site administrator:

Site Administration > Users > Accounts > User profile fields

Step 2 - Creating a new profile field

Within the User Profile Field page, you’ll see a range of different profile field categories that exist within your platform. Before adding the new profile field you’ll need to choose which of these categories the new profile field will fit into. Generally speaking, for all hierarchy (managers reporting) related fields, these should be added to the “Hierarchy” category. If your new profile field is not required for your hierarchy then it will need to be added into the “Other fields” category.

Once you decide on the relevant category, you can select the “Create a new profile field” button to the right of the category name. This will then present you with a number of different options for the different profile field types, as shown below:

Test pathway content page

As we are adding a drop down profile field we will select the “Drop-down menu” option from the list. Once selected, you’ll be presented with the profile field settings page in which you can add the required profile field information, we’ll touch more on each of these sections below:

Common settings

  • Short name - This is a unique “short name” value which is to be given to the profile field. This will be used when referencing the profile field from different areas of the site.
  • Name - This is the full name of the profile field, as visible from the User profile fields page.
  • Description - Here you can provide a description of the profile field, this can be useful for internal reference purposes.
  • Is this field required - If set to “Yes” then this profile field will require every user to have this profile field populated.
  • Is this field locked - Once a value has been provided, this cannot be changed.
  • Should the data be unique - If set to “Yes” then only one user will be able to use each profile field value. Once assigned, no one else will be able to use this value.
  • Display on signup page - If set to “Yes” then this profile field value can be assigned upon signup.
  • Who is this field visible to - This option dictates who can view this profile field for any given user on the platform.
  • Category - Here you can edit the category in which the profile field sits. By default, this will be within the category in which you created the new profile field.

Specific settings

  • Menu options - In this section, you need to add in the different values to be included within the drop down profile field. Each value should be added one per line, in the format shown below:

Test pathway content page

  • Default value - The default value is provided in cases where one of the above menu options is not selected.

Step 3 - Save

Once you have applied the relevant settings to your profile field and added the required drop-down values you can scroll to the bottom of the page and click “Save changes” in order to create the profile field. This will then be visible from within the User profile field page and values for this profile field can then be assigned to users on your platform. 

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